Name
The name of this organization shall be the River Rock Baseball League and henceforth shall be referred to as the “league”.
Objective
The River Rock Baseball League is a non-profit organization providing an organized baseball and softball league for boys and girls in Buffalo and the surrounding areas. It shall stress fun, skill development, sportsmanship, teamwork, courage, loyalty, character building, respect and the learning of the games of baseball and softball.
General Board
League members include all players, their parents/grandparents guardians as written on the registration forms, Head Coaches, and the Executive Committee.
The General Board is the authoritative body of the league.
General Board members consist of the Executive Committee, Head Coaches and recorded Team Parent Representatives.
League members must be 21 years of age, or older, to be an officer of the General Board.
Head Coaches’ duties begin on the last day of league registration and end on the day before the last day of league registration the following calendar year.
Head Coaches are solicited, and submitted to the Executive Committee for approval, by the Commissioner of Baseball and the Commissioner of Softball.
Head Coaches shall be no younger than 21 years of age by draft day of the year they will coach. The number of years coached (head or assistant) in the league by potential Head Coaches shall be strongly considered in this decision. Head Coaches wishing to return to the same division shall get first preference for that division. Head Coaches from other divisions of the previous year shall get second preference.
Head Coaches may select their own Assistant Coaches from within the league or from outside the league. Assistant Coaches chosen from outside the league are not considered members of the league.
Duties
-Teach players the game of baseball/softball and the appropriate mental and physical skills important in the game of baseball/softball with emphasis on the league Player Development Guide.
-Provide the team with an appropriate amount of structured practice time in order to properly prepare the players for games.
-Supervise or provide supervision during all team practices and games.
-Solicit parents/guardians or others as needed to assist in coaching and helping with the team.
-Represent the team as a member of the General Board.
Team Parent Representatives
Team Parent Representatives’ duties begin on the day they are selected by the team parents and
end the day before the last day of league registration the following calendar year.
The coaches and parents/grandparents/guardians of each team will select their team parent representative from among the parents/grandparents/guardians of the players of that team.
The team Head Coach cannot also serve as the Team Parent Representative.
The Head Coach shall inform the Secretary of whom the Team Parent Representative is for the upcoming year before that Team Parent Representative can vote at a meeting. Team Parent Representatives must be declared, and the Secretary informed, no later than the first General Board meeting after games have started.
Duties
-Bring parent/guardian concerns to the Head Coach or to league officials as needed.
-Organize team activities as agreed by parents/guardians and coaches.
-Assist the Head Coach in providing league and team information to the parents/guardians.
-Solicit parent/guardian volunteers as needed for various league activities.
-Schedule a day(s), with the Shack Manager, for team parents/guardians to work in the Shack.
-Represent the team as a member of the General Board.
Officers and Elections
The officers of the General Board will collectively be called the Executive Committee. The officers of the Executive Committee shall consist of President, Vice-President, Commissioner of Baseball, Commissioner of Softball, Player Agent, Commissioner of Rules, Trustee, Development Coordinator, Publicity Coordinator, Secretary, Equipment Manager, Groundskeeper, Concessions Manager, Treasurer, and Parliamentarian.
Executive Committee Members, with the exception of the Treasurer and the Parliamentarian, are elected by the adult members of the league, 18 years of age and older unless an office is vacated mid-term.
Any General Board member can be nominated to be a candidate for an Executive Committee office, with the exception of the office of President.
Nominees for the office of President must have served at least one full term on the Executive Committee, currently or in the past.
The term of each office of the Executive Committee shall be two years, except for Trustee and Treasurer, whose term of office shall be one year.
Terms of elected office shall begin the day following a candidates’ election to office and ends on Election Day two calendar years after.
The Treasurer shall be appointed each year by the Executive Board, no later than three weeks following elections or when the office of Treasurer becomes vacant, with the approval of the Executive Committee.
The Parliamentarian shall be appointed each year by the President, no later than three weeks following elections or when the office of Parliamentarian becomes vacant, with the approval of the Executive Committee.
With the exception of the Treasurer and the Parliamentarian, each officer shall be elected by ballot by the adult members of the league, 18 years of age and older, voting.
The candidate who receives the most votes for the office of which he/she is a candidate is elected to that respective office.
If the office of President is vacated mid-term, the Vice-President shall immediately become President and will appoint a new Vice-President, with the approval of the Executive Committee, no later than two weeks after assuming the office of President.
Officer replacements shall complete the term of the vacated office.
Officer appointments and replacements shall begin their term when the appropriate Board/Committee approves them.
All candidates for President shall choose a running mate to be his/her Vice President. Both names shall appear as a slate on the ballot. All candidates for President shall make known their running mate at the time the candidate for President accepts his/her nomination as a candidate. The Presidential candidate shall not change his/her running mate after accepting the nomination.
If a presidential candidate withdraws prior to elections, the vice-presidential candidate is also withdrawn. If any candidate withdraws after the election ballots have been printed, their names shall be manually crossed off the ballot.
Write in votes on an election ballot shall be accepted only when the write in candidate is for an office in which a nominated candidate, as appearing on the ballot, is running unopposed or if no one has been nominated for that office.
All votes on a ballot shall be accepted unless more than one vote per office has been marked, or if a vote has not been clearly marked, or if a vote is marked for a withdrawn candidate, in which case only those votes in question shall not be counted. No ballot shall be unaccepted and discarded when a legitimate voting mark for a legitimate candidate has been made on the ballot.
No more than two election ballots per immediate family shall be accepted with the exception of when a player is 18 years of age or older or when a sibling of a player is a Head Coach, in which case an additional ballot shall be provided.
Absentee ballots shall not be accepted.
In cases where two or more candidates receive the same number of votes for a particular office in an election (a tie), the winner shall be decided by ballot by a majority of the newly elected Executive Committee voting at the next General Board meeting, which shall occur no later than three weeks after the election. If two or more candidates for the office of President receive the same number of votes, the above meeting shall be called and presided by the Commissioner of Baseball (the next officer after Vice-President in succession to the President as listed in the By-Laws).
Offices vacated in mid-term, except for President, shall be appointed by the President with approval by the Executive Committee, no later than two weeks from when the office becomes vacant.
Nominations for the Executive Committee shall take place during the last three General Board meetings prior to the annual election. Any adult member of the league, 18 years of age and older, with the exception of the President, may nominate persons for the Executive Committee.
All candidates running for an office shall be given a copy of the league candidate literature form to be used to promote his/ her candidacy. Candidates may complete this form and post it at the designated area. No other campaign literature or handouts may be used by candidates running for office. No “negative” campaigning will be permitted. “Negative” campaigning is liable for discipline by the Hearing Committee.
Candidates for office are not permitted to campaign or “loiter” closer than 20 feet from the voting booth.
The annual officer elections shall take place, and results announced by the Parliamentarian at Closing Ceremonies.
The Parliamentarian shall appoint at least one General Board member to assist in the receiving and counting of the election ballots. There shall be a designated area provided for this purpose. After counting and verifying all ballots, the Parliamentarian shall then immediately announce the results of the vote to the league.
The President, Vice-President, Commissioner of Softball, Rules Commissioner, Trustee, Equipment Manager and the Groundskeeper shall be elected in even numbered years. The Commissioner of Baseball, Player Agent, Concessions Manager, Development Coordinator, Publicity Coordinator and Secretary shall be elected in odd numbered years.
If an Executive Committee member is removed from office due to neglect of duties or by breeching the Code of Conduct, he/she shall not be eligible to run for an Executive Committee office for a minimum of three years after the date of removal and are required to obtain approval from the Executive Committee in order to be considered a candidate for office.
Meetings
General Board
The General Board shall meet a minimum of six times a year with a quorum being present. At least one meeting shall occur each fall to make preparations for the following baseball season. At least one meeting shall occur in the spring before the first games are played. At least four meetings shall occur in the summer during the baseball season.
A majority of the Executive Committee and 20% of other General Board members (Head Coaches and Team Parent Representatives) constitute a quorum. A quorum must be present for any business to be conducted. A majority vote is 50% of members voting plus one, a quorum being present. General Board approval requires a majority vote.
All adult members of the league, 18 years of age and older, may attend General Board meetings.
Only General Board members can make a motion, second a motion, or vote at General Board meetings.
If a person is deemed, by the presiding officer or any two members, to be disruptive to a meeting, the presiding officer shall order the person removed from the meeting.
Meeting dates and times shall be determined by the Executive Committee. Advance notice of at least one week shall be given to all General Board members of when meetings will occur.
Emergency meetings of the General Board may be called by the President, or any three members of the Executive Committee, with twenty-four hours advance notice. An earnest attempt must be made to contact all General Board members.
If the General Board deems that there is inadequate Team Parent representation or Head Coach representation at a General Board meeting, specific issues can be postponed to a future meeting by using the appropriate motion(s).
A moderate form of Parliamentary Procedure, as shown in the Rules of Order, shall be enforced during all General Board meetings unless otherwise directed by the General Board. Roberts Rules of Order, Newly Revised, 10th edition shall be used as the official parliamentary procedure text and will be referred to, and followed, when discrepancies arise.
If the presiding officer is deemed negligent in following the accepted parliamentary procedure as written in the By-Laws, the General Board, with a two thirds vote of members voting, may censor him/her with another member for the remainder of the meeting. The censoring member shall then have parliamentary authority over the presiding officer and shall be the chairperson for the remainder of that meeting.
The Executive Committee shall meet a minimum of eight times a year, aside from General Board meetings, with a quorum being present. At least two meetings shall occur each fall to make preparations for the following baseball season. At least two meetings shall occur in the spring before the first games are played. At least four meetings shall occur in the summer during the baseball season.
A majority of the Executive Committee constitutes a quorum. A majority vote is 50% of members voting plus one, a quorum being present. A quorum must be present for any business to be conducted. Executive Committee approval requires a majority vote.
Only Executive Committee members may attend Executive Committee meetings unless otherwise requested by the Executive Board.
Only Executive Committee members may vote at Executive Committee meetings.
Meeting dates and times shall be determined by the Executive Committee. All members of the Executive Committee must be given no less than 72 hours advance notice of when Executive Committee meetings will occur.
Emergency meetings may be called by the President, or any three members of the Executive Committee, with twenty-four hours advance notice. An earnest attempt must be made to contact all Executive Committee members.
Any Executive Committee member with three unexcused absences or three consecutive absences from Executive Committee meetings or General Board meetings, except for extraordinary circumstances as determined by the Executive Committee, will be considered as resigning from their office and the office shall be declared vacant.
A moderate form of Parliamentary Procedure, as shown in the Rules of Order, shall be enforced during all Executive Committee meetings unless otherwise directed by the Executive Committee. Roberts Rules of Order, Newly Revised, 10th edition, will be used as the official parliamentary procedure text and shall be referred to, and followed, when discrepancies arise.
Team Membership
Any child in Buffalo or the surrounding areas who meet league registration requirements may play in the River Rock Baseball League. All players, their parents/guardians, head coaches and league officers are considered members of the league and are subject to the league By-Laws and the league Code of Conduct.
Players and both their parents/grandparents/legal guardians, as written on the registration forms, are members when they have completed league registration and paid the league fee.
Duties of Officers
President
-Oversee the operations of the league, under the direction of the General Board, being consistent with the objectives of the league.
-Make all necessary day-to-day decisions that involve the operation of the league and the playing of baseball/softball games, particularly decisions that require immediate attention, in accordance with the league By-Laws.
-Bring to the attention of the General Board all issues that arise requiring General Board or Executive Committee approval, or that are pertinent to league policy in accordance to the league By-Laws. When an issue is in question as to meeting this requirement, the Executive Committee shall be consulted and shall decide whether the issue requires General Board attention.
-Preside at all Executive Committee and General Board meetings.
a. Open the meeting at the time the assembly is to meet by taking the chair and calling the meeting to order, having ascertained that a quorum is present.
b. Announce the business before the assembly in the order in which it is to be acted upon.
c. Recognize members entitled to the floor.
d. State and put to vote all questions which are regularly moved or necessarily arise in the course of the proceedings and to announce the result of the vote.
e. Enforce on all occasions the observance of order and decorum among the members, deciding all questions of order in accordance with the Rules of Order.
f. Inform the assembly, when necessary, or referred to for the purpose, on a point of order or practice pertinent to pending business.
g. Expedite business in every way compatible with the rights of the members.
h. Respond to inquiries of members relating to parliamentary procedure or actual information bearing on the business at hand.
j. May vote only when the vote is by ballot or when his/her vote will change the outcome of the vote.
k. Declare meetings adjourned when the assembly so votes.
-Authenticate, by signature, all the acts, orders, and proceedings of the General Board declaring its will and in all things obeying its commands.
-Appoint the Parliamentarian no later than three weeks after assuming office, with the approval of the Executive Board.
-Obtain insurance coverage for the league with approval of the Executive Board.
-Obtain appropriate baseball diamond permits.
-Inform the league member(s) of disciplinary action to be taken when the member(s) is found guilty by the Hearing Committee of committing an infraction of the league Code of Conduct.
-Remove Executive Committee members from office, with approval of the Executive Committee, due to negligence of duty or by committing a major infraction of the league Code of Conduct.
-Provide an oral report at all Executive Committee and General Board meetings.
Vice President
-In the absence of the President, preside at Executive Committee and General Board meetings.
-Assist the President in overseeing the operation of the league.
-In case the office of President becomes vacant, the Vice-President immediately becomes President of the league and appoints a new Vice-President, no later than three weeks after assuming the office of President, with the approval of the Executive Committee.
-Serve as Chair of the Hearing Committee.
-Record and maintain a list of all banned players and coaches.
-Obtain, complete and file all necessary annual non profit forms.
-Serve as an ex-officio (non-mandatory and does not count for a quorum) member of all committees.
Commissioner of Baseball
-Coordinate and schedule baseball coach’s clinics and player clinics.
-Coordinate and register for tournaments with the approval of the Executive Committee, for all baseball divisions, with the exception of T-Ball.
-Solicit coaches for all baseball teams and submit a list of coaches to the Executive Committee for approval.
-Solicit coaches from each baseball division to coach the tournament teams and submit a list of coaches to the Executive Committee for approval.
-Ensure that “tournament team” players consist of league players unless league player availability is exhausted.
-Maintain and update the league Player Development Guide for each baseball division, making all necessary changes and additions with the approval of the General Board, and distribute to each Head Coach at the annual Player Draft.
-Maintain and update the league library in the Shack.
-Provide an oral report at all Executive and General Board meetings.
Commissioner of Softball
-Coordinate and schedule softball coach’s clinics and player clinics.
-Coordinate and register for tournaments, with the approval of the Executive Committee, for all softball divisions.
-Solicit coaches for all softball teams and submit a list of coaches to the Executive Committee for approval.
-Solicit coaches from each softball division to coach the tournament teams and submit a list of coaches to the Executive Committee for approval.
-Ensure that “tournament team” players consist of league players unless league player availability is exhausted.
-Maintain and update the league Player Development Guide for each softball division, making all changes and additions with the approval of the General Board, and distribute to each Head Coach at the annual Player Draft.
-Maintain and update the league library in the Garage.
-Provide an oral report at all Executive and General Board meetings.
Player Agent
-Review and retain copies of player contracts, registration records and birth certificates.
-Assist with the annual player registration
-Coordinate and facilitate the player draft, in accordance with the league Player Draft Guide, no later than two weeks after the last league registration.
-Resolve all player/parent/coach conflicts and issues regarding player team placement
-Represent the players(s) when an issue involving a player(s) is sent to the Hearing Committee
-Maintain an updated Player Draft Guide, making all changes and additions with the approval of the General Board.
-Member of the Registration Committee.
-Divide registered T-Ball players into teams no later than four weeks prior to the start of the season.
-Provide an oral report at all Executive Committee meetings.
Commissioner of Rules
-Maintain an updated league House Rules of Baseball/Softball making all rule changes and additions with the approval of the General Board. Rules shall not be changed, removed or added after games have started.
-Provide all Head Coaches and Executive Committee members with a copy of the House Rules of Baseball/Softball no later than Draft Day.
-Solicit, hire, train, and schedule all umpires in accordance with the league Umpire Training Guide.
-Be familiar with the Rules of Baseball and Softball and know in detail the league House Rules of Baseball/Softball.
-Maintain and update the league Umpire Training Guide, making all necessary changes and additions with the approval of the general board
-Resolve all rule and game discrepancy conflicts, including coaches protests, in accordance with the official Rules of Baseball/Softball, the league House Rules of Baseball/Softball, and the Code of Conduct, and inform the President (who will inform the coaches) of decision made no later than two days after infractions of the code of conflict. Inform the Hearing Committee of all pertinent infractions of the Code of Conduct.
-Regularly inspect coach’s scorebook for discrepancies and ensuring required player play time
-Provide an oral report at all Executive Committee meetings.
Trustee
-Collect and ensure collection of all fees and payments (or payment arrangements) to the league by the designated dates.
-Monthly review the finances of the league with the Treasurer.
-Audit the annual financial report of the Treasurer.
-Bi-weekly review the financial records of the Concessions Manager during the baseball season.
-Shall maintain record of and monitor deployment of all league keys.
-Provide an oral report at all Executive Committee meetings.
-Coordinate, obtain all player/coaches/sponsor trophies and plaques, with the approval of the Executive Committee, and distribute no later than Closing Ceremonies.
-Member of the Registration Committee.
-Assist the Treasurer by monitoring the collection of all league member outstanding balances.
Development Coordinator
-Coordinate all fundraising activities as directed by the General Board.
-Solicit team sponsors and collect sponsor fees.
-Solicit sponsors for the Yearbook and collect the sponsor fees.
-Keep a record of all income made during fundraising activities and submit monies and records to the Treasurer in a timely fashion.
-Assist with the annual player registration.
-Provide all team sponsor information to the Equipment Manager and the Yearbook Committee by the designated date(s).
-Member of the Registration Committee.
-Provide a written annual report to the President no later than Election Day.
-Provide an oral report of activities at all Executive Committee and General Board meetings.
Publicity Coordinator
-Coordinate weekly game reviews with coaches for publishing in local newspapers.
-Coordinate no less than two newsletters a year informing parents and coaches of upcoming events and articles of interest.
-Publicize the annual league registration in local publications.
-Seek ways to increase and improve the positive publicity of the league.
-Monitor and maintain the league on-line computer web site.
-Member of the Registration Committee.
Secretary
-Inform all Executive Committee and General Board members of their respective meeting dates no later than one week prior to the scheduled meeting.
-Record and keep record of all proceedings at Executive Board and General Board meetings.
-Keep and maintain a list of all voting members of the Executive Committee and General Board.
-Keep an attendance roll at all Executive Committee and General Board meetings.
-Prior to each Executive Committee and General Board meetings provide the President with the order of business to be conducted as per the Rules of Order.
-Provide minutes of the previous meetings to the Executive Committee and General Board at each of their meetings.
-Maintain a secure location for all past and present league records and archives.
-Maintain league mail slots in the garage.
-Provide an oral report at all Executive Committee and General Board meetings.
Equipment Manager
-Provide necessary team playing equipment to each Head Coach no later than two weeks after the player draft.
-Coordinate the daily issuing of equipment for games.
-Solicit three bids from merchants for new equipment and supplies. Submit merchant bids to the Executive Committee for approval and purchase approved equipment.
-Receive, check and document all equipment returned by coaches at the beginning and end of each baseball season.
-Keep record of equipment, equipment and supply needs and submit a list of needs to the Executive Committee.
-He/she may purchase necessary equipment and supplies within the limits of the approved budget.
-Organize and maintain all league equipment and equipment rooms at the shack.
-Receive reports of damaged\unsuitable equipment from Coaches and provide for their replacement or repair.
-Provide an oral report at all Executive Board meetings.
Groundskeeper
-Coordinate the maintenance and daily game preparation of the baseball diamonds.
-Prepare the diamonds for the off-season at the end of each baseball season.
-Determine condition of diamonds following/during inclement weather, with the consideration of weather reports, and advise President accordingly as needed. Call all pertinent Head Coaches if games are declared cancelled.
-Make team practice schedules and provide schedules to all Head Coaches no later than two weeks after Draft Day.
-Make game schedules for all divisions and provide schedules to the Executive Committee and all Head Coaches no later than two weeks prior to the start of games.
-Make All Star Game schedules and Playoff game schedules and provide schedules to the Executive Committee and all Head Coaches by the designated date.
-Schedule game make-ups as needed in agreement with the respective Head Coaches.
-Declare games/activities cancelled due to inclement weather or other reason and inform the President.
-Provide an oral report at all Executive Committee meetings.
Concessions Manager
-Coordinate the operation and maintenance of the concession stand. Make any changes to the operation of the concession stand, with approval by the President as necessary.
-Provide the Treasurer with all monies received from sales on a weekly basis.
-Keep record of all income and expenditures. Make available the financial records of the concession stand for the Trustee to review bi-weekly during the season.
-Submit all financial records to the President by Election Day at the end of term of office.
Treasurer
-Record and maintain financial records of all income and expenditures from league activities.
-Collect all registration, sponsor, concessions and other league monies/fees from the appropriate Executive Committee members.
-Maintain updated accounts of player contract fees paid and unpaid.
-Pay all expenditures by league check, in a timely fashion, on the order of the Executive Committee.
-Deposit all income into the league checking account in a timely fashion.
-Review league finances monthly with the Trustee.
-Provide the President with a written annual report no later than 2 weeks after Election Day.
-Provide an oral report at all Executive Committee and General Board meetings.
-Submit all financial records to the President no later than 2 weeks after Election Day at the end of his/her term of office.-Regularly pick up and distribute all league mail in a timely fashion.
-Provide the President with an annual report of all league financial activities of the fiscal year no later than Election Day.
-Member of the Registration Committee.
-Provide an oral financial report at all Executive Committee meetings.
-Provide a written financial report at all General Board meetings.
Parliamentarian
-Know parliamentary law by obtaining and studying Roberts Rules of Order, Illustrated by Wil Eisner, 1982 and Roberts Rules of Order Newly Revised, 10th Edition.
-Assist the chair and members in the moderate use of parliamentary procedure, particularly those noted in the Rules of Order, at all Executive Committee and General Board meetings.
-Inform the chair of incorrect use of parliamentary procedure, as prescribed in the Rules of Order, during meetings.
-Maintain copies of the league Rules of Order, making all changes with the approval of the General Board, and have copies available for members at all General Board meetings
-Know in detail the league By-Laws and Rules of Order.
-Assist league members in interpreting the league By-Laws and Rules of Order.
-Receive and count all votes (hand and ballot) at all Executive Board and General Board meetings and inform the President of the outcome.
-Make copies of the league By-Laws available to be handed out by request at all General Board and Executive Committee meetings.
-Chair the Election Committee.
Hearing Committee
Purpose is to receive reports of infractions of the league Code of Conduct and, if deemed necessary, determine appropriate disciplinary action in accordance with the Code of Conduct.
The Chair shall be the Vice-President. Other members shall include one Head Coach from each division of whom shall be chosen by the General Board at the last meeting prior to Opening Day.
Duties
-Receive complaints.
-Interview complainant(s) and decide if an investigation is warranted.
-If an investigation is warranted, interview potential witnesses and the defendant.
-If the defendant is found guilty by a majority of committee members voting, a quorum being present, the committee will decide on the appropriate discipline outlined in the league Code of Conduct. The Chair will then inform the league President of their decision. The President will inform the defendant of the disciplinary action no later than three days after the initial report of the infraction.
-If the committee is unable to come to a decision, the President will be consulted and will make the decision.
-The defendant may appeal the Hearing Committee decision to the Executive Committee. The defendant will then plead his/her case to the Executive Committee at a meeting to be held no later than one week following the Hearing Committees’ decision. At this meeting the Executive Board will decide if the previous decision stands.
-Hearing Committee members must withdraw from a case at hand when it is deemed by the committee that the committee member in question has a conflict of interest in the case.
Election Committee
Purpose is to plan and facilitate the annual officer elections.
Duties
-Schedule the date of elections and inform the General Board.
-Obtain the list of offices due for election (as per the league By-Laws) and nominated members from the Secretary.
-Establish and set up an appropriate area for the distribution and receiving of ballots.
-Obtain and distribute ballots to qualified voting members.
-Receive and count all completed ballots ensuring an accurate count. Ballots will be counted no less than two times and results verified by all committee members present.
-The Chair shall be the Parliamentarian. Other members shall include at least one General Board member. Members running for an office cannot be members of the Election Committee.
-Resolve all concerns or conflicts in regard to completed ballots in accordance with the league By-Laws.-The committee shall inform the Parliamentarian immediately of the election results.
-The chair shall secure all completed ballots and announce the results of the election.
-After the announcement of election results, if no challenges to the election occur within 24 hours, the chair will destroy all ballots.
Picture/Yearbook Committee
Purpose is to coordinate the taking of team/player pictures and the development of the Yearbook.
The Chair shall be any adult volunteer from the league. Other members may include any adult volunteer from the league.
Duties
-Solicit professional photographers to be considered for the league pictures. Photographer chosen requires approval from the Executive Committee.
-Coordinate appropriate packages and picture dates with the photographer.
-Inform the Executive Committee and all Head Coaches of picture dates and provide them with any necessary information and materials.
-Solicit printers to print the Yearbook.
-Coordinate and develop the Yearbook by obtaining team and individual pictures, write-ups, articles of interest, etc. and advertisements from the Development Coordinator.
Other Committees
Other committees can be appointed any time by a majority of the General Board or Executive Committee. They are appointed for a specific time period or for a specific purpose. Nominees for committee members and committee chairs can be any league member and are nominated and approved by the respective board/committee. The General Board may permit the President or Executive Committee to appoint committee members and committee chairs.
Fiscal Year
The league fiscal year shall begin on the 1st day of October and shall end on the 30th day of September each year.
Financial Policy
The Executive Committee, under the direction of the General Board, shall decide all matters pertaining to the finances of the league.
All income shall be placed in a common treasury at a local bank.
The President, Treasurer, Equipment Manager and Groundskeeper shall be authorized to acquire baseball equipment and supplies necessary for normal operation of the league from vendors approved by the Executive Committee.
The President, Treasurer, and Shack Manager shall be authorized to acquire shack supplies necessary for normal operation of the shack from vendors approved by the Executive Committee.
The President shall be authorized to acquire other items necessary for the operation of the league with a total cost not to exceed $1000 cumulative per season without approval from the Executive Committee.
Expenditures exceeding $1000 require the approval of the General Board.
All items not necessary for the normal operations of the league require approval by the General Board or the Executive Committee based on the dollar amount set forth above.
All expenditures shall be documented in the Treasurer’s report and presented at the next Executive Committee and General Board meetings.
The annual Treasurer’s report shall be copied and handed out to all General Board members present at the first General Board meeting of the fiscal year.
Failure Clause
In the event that the River Rock Baseball League becomes insolvent or otherwise disbanded, all equipment, property, and funds shall be turned over to the Town Boys and Girls Club of Tonawanda.
If the Town Boys and Girls Club of Tonawanda is disbanded, all league equipment, property and funds shall be turned over to the nearest elementary school in location to Riverside Park, Buffalo, New York.
Amending the By-Laws
The By-Laws can be amended by a two-thirds vote of General Board members voting, a quorum being present. Amendments must be motioned no later than two General Board meetings prior to the amendment vote.
MB, KK, General Board/mb 8/15/07
